Job Details

To process debtor’s payments, general debtor administration and collection. Posting of the deposits cashbook including the reciprocal inter-company and internal receipting of accounts
Process payments against debtors account both term and ...

To process debtor’s payments, general debtor administration and collection. Posting of the deposits cashbook including the reciprocal inter-company and internal receipting of accounts<br />Process payments against debtors account both term and non-term.Post receipts against outstanding invoices from debtors remittance advise using the following as control documents:<br />Deposit slip<br />Standard Bank Statements<br />Payment notifications <br />TD Bank Statement (Canada)<br />Where there are no remittances follow up deposits with agent, consultants, banks etc. in order to complete all debtor postings.<br />Reconcile differences between payment amount and invoice amount notifying the consultants of any short/over payment or query.To keep debtors records up to date and to provide accurate information on debtor’s payment status at all times.<br />To provide information for debt collection.<br />Credit control. Review the cash collection report daily as a working document.<br />Follow up with short paid invoices still due and overdue.<br />Obtain action plan to be taken to collect money timeously.<br />If need be take own corrective action which may involve liaison with the MUM or MUA or the Debtor Supervisor.<br />Review all long outstanding small debit balances or credit balances - investigate nature of balance and propose a solution to clear with Supervisor.<br />Attend any debt collection review meetings.<br />Bring any abnormalities or trends in payment patters to the attention of the Supervisor.<br />Review bank charges deducted from payments received and take corrective action with Supervisor.<br />Review credit card payments made, credit card charges and ROE used for conversions.To keep information required to control debtor exposure.<br />Ensure that filing is up to date at all times.<br /><br /><br />Follow up on payment due by debtors .After sending out current statements make telephonic contact directly with term debtor to follow up on payments due. Where telephonic contact may not be obtained ensure that email is used effectively.<br />Follow up on any problems/queries.To collect money due on time and to enquire on any problems that may be outstanding.<br />To clear account.<br />Assist with report preparation on debtor’s status for management.Write explanations for overdue amounts on report to be discussed with Supervisor.<br />Respond to any queries or follow through with any instruction as determined at team meetings.To provide relevant information to the team and Supervisor so that appropriate action can be taken to collect debt or reduce exposure.<br />Provide feedback to consultants on account status including overdue terms, credit limits where applicable, queries, short and overpayments.<br />Term debtors and Non term debtors. Communicate query to consultant either telephonically or by email.To ensure that debts are collected timeously, credit notes are passed where appropriate and queries are cleared to reflect the correct amounts due<br />Respond to queries from debtor, consultant or management.Provide information on request and handle queries relating to AR.To aid problem solving and to ensure records are complete and accurate.<br />Relationships and contracts with agents Where there are any issues which cannot be resolved in the AR team contact the agent and build the relationship so that all issues can be resolved amicably.<br />In cases that warrant additional input contact MUM to discuss/take action.<br />Improve efficiencies<br />Reduce costs <br />Ad Hoc Duties as requested by department supervisor and management. As and when directed. To assist the department management <br /><br /><br /><br /><br /><br />

Inherent Requirements:
Matric with Accounting as a subject.<br /> A relevant tertiary qualification. <br />Computer Literate<br />1- 3 years experience in debtor’s control/debtors clerical role. <br /> International Company experience/exposure.

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