Job Details

A well structured organisation in the Ferndale Area seeks to employ an Analytical/meticulous individual with high level Attention to detail to take up the role of Contract Administration Co-Coordinator

KNOWLEDGE & QUALIFICATIONS

•  Paralegal, or equivalent
• Extensive contract experience, preferably in entertainment/media /IP law
• Good knowledge and experience in the television industry an advantage
• Familiarity with business rules, deal memos and conditions of contracts an advantage
• Synergy knowledge an advantage
• Excellent computer and typing skills

OUTPUTS    

• Plan, allocate and manage resources to effectively manage staff and deliver against set objectives
• Liaise with Acquisitions Executives on the drafting of Letters of Offer and checking thereof
• Review mark ups of contracts and offers
• Liaise with Finance department and acquisitions team to execute and amend deals
• Drafting and maintenance of SOP documents
• Effectively maintain good working relationships with Legal
• Updating of all contract documents in line with the changing needs of the business.
• Improve Human capital readiness.

ADMINISTRATION

Plan, allocate and manage resources to effectively manage staff and deliver against set objectives

• Develop, implement and manage operational systems and processes to ensure the appropriate levels of productivity and quality are maintained.
• Preparation and maintenance of reports required to manage the functions of the department. This includes relevant reports for management, as requested.
• Ongoing measurement of performance against set objectives.
• Managing the Administration of all contract, avail lists, notices of change and other documents as per standard operating procedures with regard to contract criteria and parameters
• Build and maintain good relationships with suppliers
• Assist legal personnel on any legal issue that may arise.
• Management of the filing system according to standard operating procedures with regard to contracts, notice of change, amendments, deal memo’s, letters of offer and other general correspondence.
• Compare new contracts against precedent supplier contracts and implementing the necessary changes.
• Any other task delegated by management that is in the interest of operational requirement

STAFF MANAGEMENT

• Recruitment and selection of direct reports
• Manage the performance and output of the department through the approved procedures
• and processes.
• Identify, implement and manage skills development programmes
• Monthly Reports and monthly meetings with Head of Contracts and own staff.

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