Job Details

Take responsibility for all administration within the Projects team.
Ensuring project administration is in order i.e. updated timelines, sample briefing forms, printing details forms etc. are in order
Responsible for compiling project ...

Take responsibility for all administration within the Projects team.<br />Ensuring project administration is in order i.e. updated timelines, sample briefing forms, printing details forms etc. are in order<br />Responsible for compiling project timelines in conjunction with PM/SM/SSM<br />Responsible for ensuring that all project documents have been dispatched to the relevant parties<br />Drawing of starting points and at least a basic understanding of how to compile trip plans <br />Sourcing of lists for projects where necessary and the formatting of these lists. <br />Sourcing of products for projects where and when necessary<br />Organising photocards and showcards for projects<br />Packing of products for use in field and drafting a product checklist to be sent with the products<br />Ensuring that product checklists have been signed off and returned <br />Ensuring that the field department has the necessary products, equipment and props for a central venue study, i.e. mocks, concept boards, teaspoons, black bags, matches etc.<br />Ensuring all the correct bookings have been arranged with the correct parties/departments i.e. setting up of the briefings, pilot room bookings, and the like<br />Collation & dispatching of the handbooks to the relevant departments<br />Responsible for checking row tabs/tables/score cards, in conjunction with the PM/SM/SSM<br />Loading samples on the QUET system<br />Allocation of samples for approval by the PM/SM/SSM<br />Drawing out substitutes for approval by the PM/SM/SSM<br />Pilot preparation including arranging, co-ordinating, preparing pilot showcards, providing refreshments, etc.<br />Preparing printing pack ie. work cover sheet, printing details, final signed-off questionnaire, etc for approval by the PM/SM/SSM<br />Project filing such that all project documents are filed in a systematic manner (both in hard and electronic copy)<br />MThe scope of the role:<br />Number of people reporting into this role: None <br />Client target: individual contributor in a team function <br />Client contact: Begin to interact with internal clients<br />WPP / Regional responsibilities: None aintains personal well-being and balance<br />

Inherent Requirements:
Matric and completed tertiary education will be an advantage<br />Prior working experience in an administrative position<br />Good working knowledge of Microsoft word and Excel (other packages such as PowerPoint will be an advantage)<br />Typing competency<br />Strong numeracy required<br />Highly detail orientated and accurateroven attention to detail<br />Ability to multi-task and work under pressure<br />Ability to handle more than one task/project at a time<br />Outstanding organizational abilities<br />Initiative<br />Self starter<br />Strong administrative/adherence to administrative requirements at all phases of the project<br />Good interpersonal skills<br />Ability to act as a team player<br />High stress tolerance and the ability to meet stringent deadline<br />Good comprehension of the English language both written and spoken<br />Motivational ability

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