Job Details

FMCG Company in the Eastern Cape, East London, has a vacancy for a Bookkeeper/ Office Manager with 3-5years relevant experience. Pastel experience a must.

Duties and responsibilities:

• Account for all payments & receipt transactions.
• Petty Cash - capture receipts and payments.
• Petty Cash weekly recon.
• Reconcile bank accounts regularly.
• Create new beneficiaries on Internet banking.
• All internet banking transactions.
• Create payments to suppliers & ad-hoc expenses.
• Keep up to date with funds available in bank accounts.
• Capture weekly salary info on Pastel Payroll.
• Keep leave records up to date (salary and wages).
• Create wages payments to employees.
• Do monthly summaries and capture in Pastel.
• Update & recon Funeral Fund.
• Send wages report to Group Accountant and MD EC.
• Send VAT report to Group Accountant.
• Update fixed asset register as needed.
• Calculate monthly depreciation and capture in Pastel.
• Invoicing of delivery notes.
• Process credit notes when required.
• Preparing monthly customer statements.
• Keep debtors and ageing up to date.
• Cash sales.
• Balancing of cash with invoices.
• Ensure client contracts and credit apps are complete.
• Payments - Follow up on outstanding debt.
• General enquiries regarding products and pricing.
• Recon of Delivery and stock return books.
• Capture invoices received on Pastel.
• Linking of purchase orders to relevant invoices.
• Create new suppliers on Pastel when required.
• Monthly reconciliation on all creditors.
• Payments - Sundry creditors.
• Communicate with suppliers regarding payments.
• Manufacturing stock entry on Pastel, levels and pricing.
• Creating and linking new recipes in Pastel.
• Processing of monthly stock count on Pastel.
• Assist in clarification of stock variance.
• Plan for and assist with stock take.
• Do monthly journals.
• Intercompany loan accounts.
• Interest on loan accounts calculation & payments.
• Donations, stock written off, samples – tracking and capturing.
• Monthly interest run on debtors accounts.
• Balance Fleet Management Account.
• Prepare monthly management reports.
• Assist Auditors with yearly audit.
• Yearly audit Journals.
• Prepare reports & documents for audit.
• Logging of incidents.
• General office management duties.
• Filing and administrative duties.
• Assisting MD with all and any relevant work requests.

 Minimum qualifications and competencies :

• Sound communication skills.
• Good interpersonal skills and telephone manner.
• Computer literacy competence and experience Advanced level in Pastel, Excel.
• Intermediate level in Word, Power Point & Outlook.
• Demonstrated competence in being solutions driven.
• Proven ability to work independently or as member of a team.
• Tolerance for operating in a pressurised environment and industry.
• Proven general and financial administration systems approach.
• Must be methodical with an eye for detail.
• Matric with Accounting and mathematics.
• Diploma / degree in accounting related field.
• 3/5 years relevant experience.

Please contact Salomie or Bianca on 0861 FENRIS (336 747)

If you have not been contacted within 10 days, please consider your application as unsuccessful.

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