A. WORK

KEY

RESPONSIBILITIES

AREA(KRA’S)

SPECIFIC TASKS/OBJECTIVES

TRACKING SOURCES

1. 1.     Cashbook Duties

• To support the cashbook clerk in their absence
• Drawing reports on outstanding accruals relating to COD suppliers and liaising with the operations dept to resolve.
• Supporting the Financial Manager with profit and loss enquiries relating tocashbook processing.
• Ensuring that the Namibia cashbook is reconciled on a weekly basis, and that the allocations relating to jobs and expenses are correctly posted into CargoWise.
• Liaising with Namibia to make sure all cashbook related entries are captured into CargoWise.

1. 2.     Job Costing Duties

• Opening and closing jobs on request of the creditors clerk – only after investigation of the file, and as to why the file was closed.
• Opening and closing jobs on request of the debtors clerk – only after investigation of the file, and as to why the file was closed.
• Investigate job profit and loss queries, as a support function to the Creditor’s Supervisor.
• Checking WIPS and accruals on a weekly basis, as a support to the Creditor’s Supervisor.
• Liaising with relevant parties on WIPS and accruals, and resolving all outstanding issues.
• Process monthly transport revenue journal, and send the details to the Transport Manager.
• Running the profit and loss report on jobs and making sure the branch managers are resolving any queries from this report before month end.

1. 3.     Creditors Support

• Provide support to both local and foreign creditors with regards to processing, reconciling and making sure payment commitments are met.
• Ability to resolve creditors queries on an operational level.

1. 4.     General Ledger Duties

• Ability to allocate expenses to correct expense codes with the correct branch and division and authorise cashbook and creditors invoices
• Supplying the Financial Manager with information pertaining general ledger postings.
• Assisting the Financial Manager with reporting duties pertaining to month end.
• Providing support with regards to the yearend audit and preparation of the audit file.
• Producing an audit file.
• Reconciling the asset register at month end.
• Excellent understanding of the general ledger to assist any enquiry into a posting.  Understanding the chart of accounts.
• Ability to process journals and rectifying posting errors.
• Extensive knowledge of an asset register and producing an asset recon.
• Ability to analyse profit and loss variances and communicate this back to the branch managers.
• Completing books to trial balance for the Namibia branch.
• Assisting the Financial Manager with any ad hoc reconciliations.