Job Details

Manage facilities within sub Saharan Africa, coordinating efforts of internal groups, building management and vendors to ensure efficient facilities operations whilst adhering to the Company’s Policies and Procedures and providing an outstanding level of

RESPONSIBILITIES

• Manage and monitor the overall operation of a number of facilities, including buildings, grounds, equipment and services ensuring high quality with uninterrupted service.
• Develop, update and implement site specific policies line with company procedures.
• Work in conjunction with our Finance teams to create and manage annual budgets
• Implement Health & Safety and environmental policies to meet legal requirements.
• Regularly interface with department heads/Finance/Human Resources to keep up to date on new hires and future space requirements.
• Ensure timely communication to internal customers regarding facilities services, products and information.
• Analyze space needs, procure contracts and oversee work for authorized building modifications.
• Plan and manage interoffice moves, ensuring that requests are in accordance with agreed plans, efficient coordination with IT and that site policies are followed.
• Ensure that Security, Card Access System and visitor processes are followed per the Security Policies and Procedures.
• Will manage capital projects, including Capital Allocation Requisition (CAR) preparation, tracking of expenses, permits, inspections, and completion targets.
• Manage staff in accordance with organization’s policies and applicable legislation.
• Daily management of Trend 963 Building Management System (BMS)
• Other duties as assigned by Manager.
• Monitor all hard services maintenance contracts and SLA’s
• Attend monthly meetings with our principal M&E contractor
• Assist in the preparation of specifications for projects and supervise projects through to completion

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Good managerial, organizational, interpersonal and leadership skills.
• Effective verbal and written communication skills.
• Ability to multi-task.
• Demonstrated negotiating skills.
• Good MS Office skills.
• Ability to establish and maintain effective working relationships with co-workers, managers and clients.

 MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• 7 years facilities experience including 1 year’s line management experience; or equivalent combination of education, training and experience.

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