Role  / Purpose

The purpose of this function is to :

• Control the petty cash activity of the organisation
• Process the weekly wages for the factory and site staff
• Place orders on suppliers for services / products as required by the organisation

Key Productive Relationships

• Financial Manager
• Management Accountant
• Assistant General Manager

Duties

Management of Petty cash

• Received the authorised petty cash voucher
• Issue the cash as required
• Reconcile the cash versus the receipts and replenish the float monthly
• Receive the cash sales payments
• Prepare the banking deposit as required
• Receipts in excess of R 20,000 to be deposited asap

Processing of Weekly Wages

• Obtain the hours worked / timesheets from the Factory and the Site Controllers – Thursday’s 8h00
• Capture / load the weekly hours worked / leave days / deductions
• Reconcile and review hours worked verses processed
• On completion e-mail completed file to the external Payroll administrators – Thursday – 14h00
• Forward to Finance Manager for payment
• Load payment into Standard bank
• Print out payslips

Procurement

• Receive request for Purchase order
• Receive approved Purchase order (Manual)
• Obtain quotation (Best of 3 )
• Process order on Pastel
• Place order on supplier
• Follow up on delivery – Excel Spreadsheet
• Receive goods / services together with invoice – Compare to Purchase order
• List monthly outstanding Purchase orders from Pastel – month end
• List of all suppliers and update the pricing matrix