Job Details

POSITION IS BASED IN SEYCHELLES
THE DELIVERY OF FINANCIAL PACKS, FINANCIAL ANALYSES, REPORTS, BUDGETS AND FORECASTS:
Final responsibility to prepare the annual budgets, analysed by Department, after consulting the relevant HOD’s and utilising the assistance ...

POSITION IS BASED IN SEYCHELLES
THE DELIVERY OF FINANCIAL PACKS, FINANCIAL ANALYSES, REPORTS, BUDGETS AND FORECASTS:
Final responsibility to prepare the annual budgets, analysed by Department, after consulting the relevant HOD’s and utilising the assistance of the Chief Accountant, including the capital expenditure budget
To produce the monthly financial packs which include detailed operational and financial information and a Financial Commentary report, and a Board Report for the MD
To draft the profit forecast every month if required by company
To undertake financial analyse as and when required
To manage operational monthly expenditure within the annual budgets
To manage CAPEX monthly expenditure within the annual budgets
To report to the GM on operational information required per the A&G Monthly Department report
To target budget efficiency
TO EFFICIENTLY MANAGE ORDERS WITHIN THE BUDGETS AND SYSTEM DEVELOPED:
To understand the ordering and procurement system in place (for both local and international purchases)
To manage each order within the Budgets, for each month and accumulated year to-date
To ensure that for all orders placed, goods are received in good order
To ensure goods received tie up to the supplier invoice.
To ensure that we only pay for goods received (and not returned)
TO ENSURE PROPER ASSET MAINTENANCE & FIXED ASSET REGISTER IS UP TO DATE:
To record in a register the asset under management
To have set standards for the corrective and preventative maintenance procedures for each asset under management
To regularly count assets
To ensure assets disposed of are done so in accordance with the system in place
TO ENSURE PROPER STOCK CONTROL PROCEDURES ARE IN PLACE:
To ensure the stock system as determined by Finance has been implemented, governing:
• Purchasing
• Issuing
• Storing
• Counting
• Obsolete stock
To ensure HODs undertake at least once per month (or at the time determined by Finance) a stock take at all stock locations under management and that test counts are carried out by the Finance Dept
To record at the stock take:
• Stock item
• Stock location
• Stock condition
• Stock quantity
• Stock value
To submit the stock sheets to Finance on the same day
TO IMPLEMENT PROPER SYSTEMS AND CONTROLS:
Identify all the functions requiring systems and control
Design the systems and controls for the functions
Through the HODs, implement the systems and control
Review the systems and controls for compliance
ENSURE EFFICIENT AND PRODUCTIVE MANAGEMENT OF STAFF:
Ensure that the teams KRAs’ are in place for the Finance Department
Ensure that the team’s organigram is in place
For each employee, to ensure that the employment contract in place to offer security to staff
Ensure that the new employee is inducted to company’s vision, mission, values and beliefs,
Ensure that the new employee is inducted to company’s colleagues, staff village, the company’s product and the Guest areas
Ensure that a clear job description is attached to the employment contract to provide clear direction to employed staff
Regular assessments to help guide staff
Employ a process to promote innovation/creativeness
Fair pay process
Leave schedules properly panned and aligned to other departments to ensure that guest service is not compromised and that staff actually take the leave due to them each year
Staff are presented well at all times
Ensure that staff are accountable for uniforms, where applicable
Ensure that prompt, fair and timeous disciplinary measures are taken in the event of a problem
Bookkeeping function – maintain updated and accurate accounting records: Aim:
To produce figures accurately by the 15th day of the following month to form the basis for the management report required by the executive for decision-making.
To ensure assets and liabilities are accurately recorded for the collection and disbursement thereof.
To meet statutory and audit requirements.
Delegate and control processing of debtor, creditor and cash book data capturing i.e. accurate capturing of financial data from subsidiary ledgers to the general ledger on a monthly basis and ensure month-end checklist of entries is completed.

Ensure that month-end journals have been posted each month in time for the management accounts deadline, including but not limited to:
Revenue journals
Payroll journals
Depreciation journal from fixed asset register.
Accrual and provision journals
Journals from “posting” accounts.
Unrealised profit/loss on exchange journal
inter-company journals.
Stock & consumption journals.
Maintain a journal voucher file (hard copy) of all journals posted with:
Journal number cross referenced to GL
Date of processing
Print out a balance sheet and balance sheet accounts at the end of the period and reconcile the following:
Petty cash/float account to petty cash & floats counted at month-end.
All bank accounts to bank statements of even date.
Stock accounts to stock count sheets.
Pre payments to prepaid amounts or supplier notification of prepaid amount.
Fixed assets/operating equipment to fixed asset register.
Creditors listing to supplier statements (this needs to be part of the payment process).
Credit card deposits to list of credit card slips not deposited or not yet credited by bank – to be followed up with the bank.
Insurance claim to the claim document less amounts settled to date.
Loan accounts to statements – Investment account ($ account) and current account (Euro & $ account).
Shareholders loans to shareholders statement where applicable.
Review the remaining balance sheet accounts for correctness/reasonableness:
Staff debtors – must be current in the absence of a signed off loan account. All current staff debts to be cleared in next payroll run.
All posting accounts reconciled.
Provisions must be reviewed in line with directives given from time to time.
Opening equity and Retained Income accounts should not change during the year.
All reconciling items must either be corrected by way of a journal or explained and followed up. The reconciliation must support the journal and must be filed in the journal voucher file.
Print out an income statement for the period under review and:
Review all accounts against budget and against expected result.
Make any corrections necessary
File all reconciliations in a month end reconciliation file together with final TB, BS & IS.
Perform the month-end process whereby the month is closed off disallowing any further transactions
Present Balance Sheet and Income Statement information in required form (Actual, Budget/Forecast, Month and YTD) together with the following statistics:
Variable costs and revenues
Costs per heads of departments
Payroll burden split between departments
Any other statistics on request.
Report on any unusual items and items not included in the budget/forecast.
Present information to Heads of Department, GM and Regional Director.
Coordinate annual budgetary and forecasting process.
For business planning purposes.
To take corrective & preventative measures.
To hold responsible staff accountable for the results.
Treasury function
To ensure that facilities afforded the company are not exceeded.
To manage the Group cash position – current and future.
To provide information to Executive for planning purposes.
Authorise creditors payments.
To ensure payments are made in accordance with AP policies and procedures.
To ensure security
Prepare payroll accurately and timeously
To pay employees & 3rd parties accurately and timeously.
To control payroll expenses
Manage reportees:
To ensure good office management and to ensure that resources are optimally utilised.
To take preventative and corrective action timeously.
To meet the goals of the finance function.
Manage e various processes.
To comply with statutory requirements.
To ensure the audit runs as efficiently as possible.
To ensure assets and other risks are adequately covered.
To settle claims timeously and accurately
Audit Process:
Plan for auditors to visit site.
Set up facility for their visit.
Provide all information necessary
Handle queries or direct them to the responsible staff member.
Provide reconciliation file with all year-end reconciliations.
Insurance
Provide information in required format to insurance brokers.
Update info with any changes.
Check insurance premium and rates charged.
Obtain approval from GM for payment.
Account for insurance premiums appropriately in the books of account.
Insurance claim process
Obtain details of claim
Complete all insurance forms and obtain required signatures
Submit claim
Liaise with insurance company on status of claim.
Record claim in books of account.
Obtain settlement and finalise claim

Inherent Requirements:
Relevant Accounting Degree
Relevant experience as Financial Controller