Job Details

MAIN PURPOSE OF JOB: To manage and control specific GL accounts and to prepare monthly management accounts including consolidation of financial statements. Supervision of Bookkeeper
Duties:
1. Reconciliation and control of General Ledger (GL) accounts, ...

MAIN PURPOSE OF JOB: To manage and control specific GL accounts and to prepare monthly management accounts including consolidation of financial statements. Supervision of Bookkeeper
Duties:
1. Reconciliation and control of General Ledger (GL) accounts, other than those arising from the various “sub ledgers”, such as;
• Accruals and provisions
• Stock
• Petty Cash
• Taxation accounts
• And any other balance sheet accounts which may arise from time to time
Process standard journals.
Prior to month-end review GL accounts checking that all entries posted to the accounts are correct.
Reconcile where appropriate to third party statements/information.
Create and post GL journal entries.
Prepare schedules for month-end file.
After month-end close check that GL schedules tie up to trial balance- amend schedules where necessary.
2. Reconciliation and control of all bank accounts:
Std Bank main account
Call account
Check and post cash book items from bank statement such as
Bank charges
Interest
Debit orders etc
Reconcile bank accounts to bank statements.
Investigate and clear reconciling items where appropriate.
Prepare schedules for month-end file
3. Maintain and develop fixed assets process and review GL accounts:
Review and maintain policies for recording and valuing (including scrapping) of fixed assets.
Calculate and post monthly depreciation relating to fixed assets
Prepare schedule of deferred tax on fixed assets for month-end file.
Review fixed assets registers and reconciliation to GL accounts.
Review schedules for month-end file.
Prepare schedule on P&L on sale/scrapping of fixed assets for month end file.
Review CAPEX actual compared to budget schedules
4. Reconcile, control and submit VAT returns:
Run monthly VAT reports.
Reconcile to control accounts.
Clear reconciling items.
Check for reasonableness bringing any abnormalities to manager’s attention.
Complete VAT.
Submit payment.
Follow up any VAT refunds due.
Handle any VAT queries from SARS.
5. Reconcile intercompany accounts and any group companies:
Extract listing of all entries processed but not reciprocated.
Analyse type of entry i.e. AR, AP and cashbook.
Provide lists to relevant department to analyse and to pass journal entries in the relevant set of books.
Review final reconciliation checking that it agrees to the GL accounts.
Obtain explanations for any items still on the reconciliation and obtain acceptable explanation as to why it is still outstanding.
Obtain monthly signed loan confirmation from contra party.
Complete Loan matrix on a monthly basis to ensure loans across the group balance
6. Supervise Bookkeeper:
Allocate workload appropriately.
Schedule workload and deadlines to meet monthly reporting deadlines.
Provide guidance on system and any new requirements.
Review output.
Act as back up.
Conduct periodic performance reviews
7. Produce Monthly Management accounts:
Run monthly management accounts once all processing is done
Check accounts for accuracy and investigate any discrepancies or anomalies
Review income statement actual vs budget and advise management on reasons for discrepancies
Submit monthly management accounts to group finance in line with group deadlines.
Produce monthly management account packs for Directors as well as lodges on the ground.
Complete necessary reports stemming from management account information as needed by Directors / group finance
8. Budgets:
Assist in producing annual budgets in conjunction with management and lodges
Load budgets into Great Plains and ensure they are accurate and agree back to approved figures
9. Audit:
Produce a complete audit file containing all necessary reconciliations to be handed to auditors for review and audit
Handle all aspects of the audit including co-ordinating, liaising and working with auditors to ensure audit deadlines are met
10. Authorised signatory – Standard Bank payments:
Review / load payments on Standard Bank Electronic banking as a back-up to bookkeeper
Release payment using PIN password.
11. Consolidations:
Prepare group accounts
Identify intercompany transactions and balances for elimination purposes.
Identify and account for all subsidiary companies.
Eliminate investments, balances and transactions.
Carry out impairment tests where necessary.
12. Accounting function for new division:
Maintain a full set of books including all revenue / expense accounts.
Produce monthly reconciliation of bank account for both the USD CFC and ZAR bank accounts
Once all processing is completed for month end purposes, import all balances into Great Plains.
From Great Plains produce monthly management accounts that are accurate and in line with group reporting standards.
Prepare schedules / analysis for month-end file per management’s requirements.
Provide statutory figures to finance department as requested by them.
Load and release payments on Standard Bank Electronic banking system
Processing of credit card payments
Review cashflow and advise management of any cash shortages or funding requirements
Work together with management in producing budgets and ensuring adherenace to those budgets
Preparation of audit file for review by auditors

Inherent Requirements:
REQUIRED MINIMUM EDUCATION / TRAINING:
Matric with a minimum B.Comm Accounting (Hons.)
Computer Literate, with a good working knowledge of excel.
REQUIRED MINIMUM WORK EXPERIENCE:
At least 2 years experience in Finance Department. Has worked in a supervisory position and can work independently.
DESIRABLE ADDITIONAL EDUCATION/EXPERIENCE:
Knowledge of Great Plains and/or Tour Plan
PERSONAL ABILITIES:
Leadership qualities. Good team player with the ability to interface with a variety of departments and people. Organised, methodical, accurate and analytical.
Deadline and result orientated.

Computer Skills
Great Plains, MS Excel