Job Details

MAIN PURPOSE OF JOB: To process debtor’s payments, general debtor administration and collection. Posting of the deposits cashbook including the reciprocal inter-company journals.
1. Process payments against debtors account both term and non-term:
Post ...

MAIN PURPOSE OF JOB: To process debtor’s payments, general debtor administration and collection. Posting of the deposits cashbook including the reciprocal inter-company journals.
1. Process payments against debtors account both term and non-term:
Post receipts against outstanding invoices from debtors remittance advise using the following as control documents:
Deposit slip
Bank Statement
Payment notifications
TD Bank Statement (Canada)
Where there are no remittances follow up deposits with consultants, banks etc. in order to complete all debtor postings.
Reconcile differences between payment amount and invoice amount notifying the consultants of any short/over payment or query.
2. Credit control:
Review the cash collection report as a working document.
Follow up with short paid invoices still due and overdue.
Obtain action plan to be taken to collect money timeously.
If need be take own corrective action
Review all long outstanding small debit balances or credit balances - investigate nature of balance and propose a solution to clear with Supervisor.
Attend any debt collection review meetings.
Bring any abnormalities or trends in payment patters to the attention of the Supervisor.
Review bank charges deducted from payments received and take corrective action with Supervisor.
Review credit card payments made, credit card charges and ROE used for conversions.
3. Follow up on payment due on non debtors:
After sending out current statements make telephonic contact directly with term debtor to follow up on payments due. Were telephonic contact may not be obtained ensure that email is used effectively.
Follow up on any problems/queries.
4. Assist with report preparation on debtor’s status for management:
Write explanations for overdue amounts on report to be discussed with Supervisor.
Respond to any queries or follow through with any instruction as determined at team meetings.
5. Provide feedback to consultants on account status including overdue terms, credit limits where applicable, queries, short and overpayments:
Term debtors and Non term debtors
Communicate query to consultant either telephonically or by email.
6. Respond to queries from debtor, consultant or management:
Provide information on request and handle queries relating to AR.
7. Relationships and contracts with agents:
Where there are any issues which cannot be resolved in the AR team contact the agent and build the relationship so that all issues can be resolved amicably.

Inherent Requirements:
REQUIRED MINIMUM EDUCATION / TRAINING:
Matric with Maths and Accounting
A relevant tertiary qualification
Computer Literate.
REQUIRED MINIMUM WORK EXPERIENCE:
1- 3 years experience in debtor’s control/debtors clerical role.
International Company experience/exposure.
DESIRABLE ADDITIONAL EDUCATION/EXPERIENCE:
Bookkeeping experience at the level of posting cashbooks and creating and posting journal entries.
PERSONAL ABILITIES:
Organised, methodical, accurate, and analytical. Good team player with the ability to interface with a variety of departments and people. Good telephone manner and skills.
Deadline and result orientated